For sole proprietors (IP) and self-employed (samozanyatyye): fill in the form — get a ready-to-print document. No registration.
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💡 Fill in the bank details — a payment QR code will appear on the invoice.
Self-employed individuals (samozanyatyye) can operate without an invoice — a receipt from the "Moy Nalog" app is enough. However, many companies require an invoice for their accounting. It is not mandatory, but convenient.
Invoice — a payment request issued before money is received. Contains bank details.
Work completion act — confirms the work was performed and accepted. Signed by both parties after completion, serves as the basis for settlement.
Yes. Sole proprietors on the simplified tax system (USN) and self-employed individuals are not VAT payers — invoices are marked "Without VAT". Our generator supports three modes: without VAT, VAT included in price, VAT 20% on top.
Click "Print / PDF" — the browser's print dialog will open. Choose "Save as PDF" instead of a printer. The document is optimized for A4.
Your data is stored only in your browser (localStorage) — seller and buyer details are remembered for next time. Nothing is transmitted to our server.
A QR code on the invoice is not a mandatory requisite under Russian law. It simplifies payment (scanning via a banking app auto-fills the beneficiary details per GOST R 56042-2014). For sole proprietors and self-employed individuals, the QR is convenient but its absence does not invalidate the invoice. A self-employed person's receipt from "Moy Nalog" contains its own QR, mandatory under Federal Law 422-FZ.
At least 5 years after the end of the reporting year — Art. 29 of Federal Law 402-FZ "On Accounting" and Art. 23 of the Tax Code. VAT invoices (schot-faktura) — 4 years per Government Decree No. 1137. Electronic storage is allowed if documents are signed with a qualified electronic signature (Federal Law 63-FZ). Self-employed persons on NPD work fully electronically via "Moy Nalog".
Yes, if the contract provides for foreign-currency settlements and one party is a non-resident of Russia (Federal Law 173-FZ "On Currency Regulation"). Between Russian residents, foreign-currency settlements are prohibited — an invoice in foreign currency is issued as an informational instrument and paid in rubles at the Central Bank rate on payment date (Art. 317, p. 2 of the Civil Code). The invoice should state: "Payment is made in rubles at the Central Bank of Russia rate on the payment date".
Since 2015, a seal is no longer mandatory for LLCs and JSCs (Federal Law 82-FZ of 06.04.2015 amending 14-FZ and 208-FZ). For sole proprietors, a seal was never required. However, if the charter or business practice uses a seal, its absence on the act may cause counterparty disputes. For government/budgetary customers, a seal is practically required.
The payment purpose must uniquely identify the transaction. Minimum: invoice or contract number and date, short description of the service/goods, VAT status. Example: "Payment under invoice No. 2026-001 dated 19.04.2026 for landing page development per contract No. 5 dated 01.03.2026. Without VAT". Banks block payments with vague wording ("services", "works") under Federal Law 115-FZ "On Anti-Money Laundering". Maximum 210 characters.
This free online generator creates a Russian invoice (schot na oplatu) and work completion act (akt vypolnennykh rabot) in one minute. Fill in the details, add service lines — get a ready-to-print document or PDF. Designed for sole proprietors (IP) and self-employed individuals (samozanyatyye) operating in Russia.
Three VAT modes are supported (without VAT, included, on top), totals and amount in words are calculated automatically. Your details are saved only in your browser — no re-entry on your next visit.
A payment invoice (schot na oplatu) is an optional document — Russian law contains no requirement to issue it. However, it is effectively required for several tax regimes and business scenarios:
| Tax regime | Payment invoice | Work completion act | VAT invoice (schot-faktura) |
|---|---|---|---|
| Self-employed (NPD) | Optional (actual document — receipt from "Moy Nalog") | Optional (not required by FNS) | Not issued (422-FZ, non-VAT payer) |
| Sole proprietor on USN | Optional (business custom) | Recommended for expense substantiation | Not issued (Art. 346.11 Tax Code) |
| IP/LLC on OSNO (general) | Optional | Mandatory for settlements | Mandatory (Art. 169 Tax Code, within 5 days) |
| LLC on USN | Optional | Recommended | Not issued |
| Individual (no status) | Does not issue | Does not issue (civil contract) | — |
Data current as of 19 April 2026. Sources: Art. 169, 346.11 Tax Code of Russia; 422-FZ; Art. 783 Civil Code.
Beginners often confuse the payment invoice and the work completion act. These are two different documents with different legal roles and different moments of signing.
| Parameter | Payment invoice | Work completion act |
|---|---|---|
| When issued | Before payment — as a payment request | After work is completed — as confirmation |
| Obligation | Not mandatory (business custom) | Mandatory for paid services (Art. 783 Civil Code) |
| Signatures | Seller only | Both parties — seller and customer |
| Bank details | Mandatory (purpose of the document) | Not required |
| Retention period | 5 years in accounting (Art. 29 402-FZ) | 5 years after the tax period |
| Accounting basis | No (not a primary document) | Yes — primary document per Art. 9 402-FZ |
If you are a self-employed individual — the "Moy Nalog" receipt is sufficient for the tax authority, but corporate customers often ask for an invoice for their internal document flow and an act to close settlements. If you are an IP on USN — the act is required to substantiate expenses and prove transaction reality during tax inspection.
Russian law does not impose strict numbering rules on invoices and acts for sole proprietors and LLCs on special regimes. The Ministry of Finance (letter No. 03-07-09/411 of 11.01.2012) clarified: numbering of primary documents should be sequential within the year, optionally with prefixes for activity types or counterparties.
Common formats in practice:
For VAT invoices (schot-faktura, OSNO payers), rules are stricter: Art. 169 of the Tax Code and Government Decree No. 1137 of 26.12.2011 require strict sequential numbering within the calendar year, without gaps or duplicates. A broken sequence is grounds for denying the buyer's VAT deduction.
Our generator auto-suggests the next number by incrementing the last saved counter in localStorage. The counter resets on 1 January each year.
Top 5 reasons banks reject payments against an invoice, with corrective actions:
Typical example of a correctly filled invoice for a sole proprietor on USN:
The work completion act additionally states: period of service provision, the clause "services fully rendered, customer has no claims against the performer", and signature fields for both parties. The "Appendix" field is used for technical specification or work report.
Per Art. 29 of Federal Law No. 402-FZ "On Accounting" and Art. 23 of the Tax Code, primary accounting documents, registers and accounting statements must be retained for at least five years after the end of the reporting year in which they were compiled or used to prepare statements.
Specifics by document type:
Electronic storage is allowed if documents are signed with a qualified electronic signature (Federal Law 63-FZ "On Electronic Signatures"). For self-employed persons on NPD, electronic form is primary — paper copies are not required.